                      TO BE PUBLISHED IN THE OFFICIAL REPORTS



                            OFFICE OF THE ATTORNEY GENERAL


                                      State of California



                                     JOHN K. VAN DE KAMP


                                        Attorney General



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                                                    :
                        OPINION                     : No. 87-901
                                                    :
                            of                      : DECEMBER 16, 1986
                                                    :
                JOHN K. VAN DE KAMP                 :
                    Attorney General                :
                                                    :
                 CLAYTON P. ROCHE                   :
                 Deputy Attorney General            :
                  :
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           THE HONORABLE L.B. ELAM, COUNTY COUNSEL, SACRAMENTO
COUNTY, has requested an opinion on the following question:

               Under the County Employees Retirement Law of 1937, when the retirement board
has appointed its own staff, does "the entire expense of administration of the retirement system" to
be charged against the earnings of the retirement fund include the cost of services provided by other
county offices and departments for the benefit of the retirement system?

                                            CONCLUSION

               Under the County Employees Retirement Law of 1937, when the retirement board
has appointed its own staff, "the entire expense of administration of the retirement system" does
include the services provided by other county offices and departments for the benefit of the
retirement system.

                                              ANALYSIS

            The County Employees Retirement Law of 1937 is found in section 31450 et seq. of
the Government Code.1 With respect to the budget for and expenses of administration of the


   1
    All section references are to the Government Code unless otherwise indicated.

                                                    1.                                       87-901

retirement system, that law has provided since its enactment (see Stats. 1937, ch. 677, § 60) as is
presently provided in section 31580. That section states:

              "The board of supervisors shall appropriate annually from the proper county
       funds the amount necessary to defray the entire expense of administration of the
       retirement system based upon budget estimates prepared by the treasurer."
       (Emphasis added.)

               In 1973 the Legislature enacted sections 31580.2 and 31522.1 (Stats. 1973, ch. 269)
providing alternative procedures for 1937 Act counties. Section 31580.2 now provides:

              "In counties where the board of retirement and board of investment have
       appointed personnel pursuant to Section 31522.1, the respective boards shall
       annually adopt a budget covering the entire expense of administration of the
       retirement system which expense shall be charged against the earnings of the
       retirement fund. The expense incurred in any year shall not exceed eighteen-
       hundredths of 1 percent of the total assets of the retirement system. . . ." (Emphasis
       added.)2

              Accordingly, in counties which avail themselves of the provisions of sections 31580.2
and 31522.1, the retirement system is granted a degree of autonomy which it did not previously
have.3 The retirement board will appoint its own staff and will also adopt its own budget
independent of the board of supervisor's budget.

               However, this degree of autonomy does not mean that the retirement system will no
longer be a part of county government. It will remain an integral part thereof. This is highlighted


   2
    Section 31522.1 provides:

          "The board of retirement and both the board of retirement and the board of
       investment may appoint such administrative, technical, and clerical staff
       personnel as are required to accomplish the necessary work of the boards. The
       appointment shall be made from eligible lists created in accordance with the civil
       service or merit system rules of the county in which the retirement system
       governed by the boards is situated. The personnel shall be county employees and
       shall be subject to the county civil service or merit system rules and shall be
       included in the salary ordinance or resolution adopted by the board of supervisors
       for the compensation of county officers and employees."
   3
     As to all 1937 Act counties, the law provides: "Except as otherwise delegated to the board
of investment and except for the statutory duties of the county treasurer, the management of the
retirement system is vested in the board of retirement consisting of five members, one of whom
shall be the county treasurer. . . ." (§ 31520; see also Stats. 1937, ch. 677, § 55.)

                                                 2.                                             87-901

in section 31522.1 itself where staff appointments are to be made from county civil service, the
salaries of the staff are to be included in the county salary ordinance, and the staff are still county
employees. Additionally, the law will still require certain county officers such as the auditor, the
treasurer, the county counsel, and the county health officer to perform services for the retirement
system. (See generally, §§ 31529, 31530, 31588, 31589.) Finally, numerous other services not
performed by the retirement board's office staff will, of necessity, be performed by other county
personnel for the retirement system.4

                The issue presented herein is what happens in a county such as Sacramento County,
where the retirement board avails itself of sections 31522.1 and 31580.2 with respect to self-
administration. Does "the entire expense of administration of the retirement system" as used in
section 31580.2 include the services provided to the retirement system by other county departments
and county officers? Of specific interest to the requester are services which the 1937 Act mandates
shall be performed by county officers such as by the treasurer, auditor, county counsel and county
health officer. Also of specific interest to the requester are the cost of services over which its
retirement board believes it has no fiscal control, such as data processing, purchasing, messenger
service, election and surplus property management.

                Returning to the language of sections 31580 and 31580.2 we note that section 31580
provides that the "entire expense of administration of the retirement system" is appropriated "from
the proper county funds" whereas section 31580.2 provides that "the entire expense of
administration of the retirement system" is to be "charged against the earnings of the retirement
fund." In 1973, when section 31580.2 was added to the law, the 1937 Act did not define nor
designate what were "the proper county funds" which were to bear the cost of administering the
retirement system. Nor did the 1937 Act define or designate what costs were to be considered in
the phrase "the entire expense of administration of the retirement system." Nor does the law
presently explain the meaning of that phrase either for the purposes of either section 31580 or
section 31580.2. The Legislative history of Assembly Bill 470, which added sections 31580.2 and
31522.1 to the 1937 Act is, however, helpful to clarify these matters.

               In his letter to the Governor dated July 9, 1973, Assemblyman Bill Bond, the author
of A.B. 470, 1973 Legislature, which enacted section 31580.2, stated inter alia:

              "2. Effect of Bill. The bill will save California taxpayers some $30 million
       over the next decade;

              "3. Features of Bill. (a) Transfers cost of operating county pension systems
       from general property taxes to the investment earnings of these systems. . .

               "4. Precedent. Most major governmental retirement systems already function


   4
    For additional examples of the continuing integration with county government, see, e.g.,
sections 31453, 31454, 31520.1, 31525, 31581, 31582, 31584, 31588, 31589.

                                                  3.                                           87-901

precisely as I am proposing for counties. This includes the massive federal system, the State Public
Employees' Retirement System, the State Teachers' Retirement System, the Los Angeles City
Retirement System, and most other states. (Emphasis in original.)

See also Enrolled Bill Memorandum To Governor on A.B. 470, dated July 11, 1973, which states
in part:

               ". . . PERS [the Public Employment Retirement System] notes that bill
       parallels provisions applicable to the support of both PERS and STRS [the State
       Teachers' Retirement System] except that the state systems are subject to the general
       state budgetary controls."

               Thus, when section 31580.2 was enacted, the administrative interpretation of the term
"proper county funds" as the source for financing the administration of the county retirement system
under section 31580 appears to have been the general funds of the county which were derived from
tax revenues.5 This comports with the administrative practice in Sacramento County, when it
adopted sections 31580.2 and 31522.1. All costs of any nature whatsoever, direct or indirect, were
borne by the general funds of the county. This included all the costs questioned herein.

                 However, the crucial issue herein is what costs are encompassed by the phrase "the
entire expense of administration of the retirement system" as used in sections 31580 and 31580.2.
Whatever the proper meaning is, that phrase should be given the same meaning in both sections.
(See, e.g., Stillwell v. State Bar (1946) 29 cal.2d 119, 123; People v. Hill (1980) 103 Cal.App.3d
525, 533, fn. 4.) In this respect, the legislative history discussed above is significant. That history
demonstrates that the new law with respect to counties was intended to parallel the law with respect
to PERS and other existing retirement systems.

                That the Legislature had the PERS law in mind when it enacted section 31580.2 is
graphically illustrated by a comparison of section 31580.2 as it was enacted in 1973 and section
20202.5, relating to the Public Employees' Retirement System, as it read in 1973. Section 20202.5
provided as to PERS:

               "Costs of administration of the system shall be paid from funds appropriated
       from interest income from the Retirement Fund beginning with the fiscal year 1959-
       60; provided, that the amount of income so appropriated may not exceed ten-
       hundredths (0.10 of 1 percent in any fiscal year ending prior to July 1, 1972, and
       thirteen-hundredths (0.13) of 1 percent in any subsequent fiscal year of the
       investments of the Retirement Fund at book value as of the close of the preceding
       fiscal year." (Stats. 1971, ch. 895, emphasis added.)


   5
     We therefore need not determine herein whether "the entire expense of administration" of the
retirement system might have been properly chargeable to the retirement fund itself. (See
§ 31588.2; cf § 20203.3, state retirement system.)

                                                  4.                                           87-901

Section 31580.2, as originally enacted, provided:

               "In counties where the board of retirement and board of investment have
       appointed personnel pursuant to Section 31522.1, the entire expense of
       administration of the retirement system shall be charged against the earnings of the
       retirement fund. The charge shall not exceed one-tenth of 1 percent of the total
       assets of the retirement system." Emphasis added. 6

              With respect to how section 20202.5 has been applied, we are advised as follows by
the Public Employees' Retirement System:

               "PERS participates in the state budget process; however, PERS pays all costs
       of administering the System from interest income pursuant to Government Code
       section 20202.5. The costs include all direct costs and all cost directly controlled by
       the Board of Administration. The costs also include all costs not directly controlled
       by the Board, such as the pro-rata charges developed by the Department of Finance
       for services of that department and of the State Controller, the State Treasurer, the
       Department of General Services, and other departments and agencies of the state
       which provide services to the state agencies and to PERS."

Thus, the phrase "costs of administration" in section 20202.5 has been given a broad application so
as to encompass apparently all direct and indirect administrative and operating costs of the state
retirement system.

               "It is the usual rule of statutory construction that words or phrases in a
       provision that were used in a prior act or closely related act pertaining to the same
       subject will be construed to be used in the same sense. (2 A Sutherland, Statutory
       Construction (4th ed.) section 51.02, p. 290.) . . ." (Estate of Hoertkorn (1979) 88
       Cal.App.3d 461, 465-466; See also, e.g., Nadler v. California Veterans Board (1984)
       152 Cal.App.3d 707, 715.)

Accordingly, this rule of construction dictates that section 31580.2 is to be construed in a manner
similar to section 20202.5 This means that section 31580.2 is intended to encompass all direct and


   6
    Section 20202.5 presently provides:

          "Costs of administration of the system shall be paid from funds appropriated
       for interest income from the Retirement Fund."

      The 1971 amendment to section 20202.5 increased the maximum charge from one-tenth of
one percent to thirteen one-hundredths of one percent. The 1979 amendment to section 31580.2
increased the maximum charge from one-tenth of one percent to eighteen one-hundredths of one
percent.

                                                 5.                                              87-901

indirect costs of administering and operating a county retirement system, including costs of required
services
of county offices and departments, and additionally all direct and indirect costs whether controlled
by the county board of retirement or not.

                Furthermore we believe that the plain meaning of the phrase "the entire expense of
administration of the retirement system" as used in section 31580.2 includes all the questioned
expenses as administrative costs of managing or operating the retirement system. The act even
provides, as if for emphasis, that the "entire" amount of the costs and expenses are to be included
within the purview of section 31580.2. Statutes are to be applied according to their plain meaning
unless to do so would produce absurd results or would defeat the manifest intention of the
Legislature. (Brown v. Superior Court (1984) 37 Cal.3d 477, 485; California Highway Patrol v.
Workers' Comp. Appeals Bd. (1986) 178 Cal.App.3d 1016, 1024.) We are aware of no reason, nor
has any been suggested to us, that to accord section 31580.2 its plain meaning would be absurd or
would defeat legislative intent.

                It has, however, been suggested that expenses over which the county retirement board
has no fiscal control should be excepted from the scope of section 31580.2. We find nothing in the
language of the statute which would indicate an intent to create such an exception.

                "The general rule is that a court is not authorized in the construction of a
       statute, to create exceptions not specifically made. If the statute announces a general
       rule and makes no exceptions thereto, the courts can make none. . . ." (Stockton
       Theatres, Inc. v. Palermo (1956) 47 Cal.2d 469, 476.)

               Furthermore, we would point out that lack of budgetary control does not necessarily
mean lack of "fiscal" control. Proper management controls can, of course, control the level of
services rendered to the retirement system by other county officers and departments. Accordingly,
we reject the suggestion that the Legislature intended such an exception.

                  In summary, based upon the plain wording of section 31580.2 and its legislative
history, we conclude that under the County Employees Retirement Law of 1937, when the retirement
board has appointed its own staff, "the entire expense of administration of the retirement system"
does include the services provided by other county officers and departments for the benefit of the
retirement system. This conclusion comports with the purpose for the enactment of section 31580.2,
that is, to transfer the costs of operating the county retirement system from the general tax revenues
of the county to the earnings of the retirement fund. To conclude otherwise would defeat that
purpose.

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