         In the United States Court of Federal Claims
                                 OFFICE OF SPECIAL MASTERS
                                          No. 17-0281V
                                     Filed: October 5, 2018
                                         UNPUBLISHED


    BRITTANY K. BROWN,

                        Petitioner,
    v.                                                       Special Processing Unit (SPU);
                                                             Attorneys’ Fees and Costs
    SECRETARY OF HEALTH AND
    HUMAN SERVICES,

                       Respondent.


James Michael Brazas, Joel Bieber Firm, Richmond VA, for petitioner.
Alexis B. Babcock, U.S. Department of Justice, Washington, DC, for respondent.

                      DECISION ON ATTORNEYS’ FEES AND COSTS1

Dorsey, Chief Special Master:

       On February 28, 2017, petitioner filed a petition for compensation under the
National Vaccine Injury Compensation Program, 42 U.S.C. §300aa-10, et seq.,2 (the
“Vaccine Act”). Petitioner alleges that she suffered from a Shoulder Injury Related to
Vaccine Administration (“SIRVA”). Petition at 1. On May 22, 2018, the undersigned
issued a decision awarding compensation to petitioner based on the respondent’s
proffer. (ECF No. 36.)

       On June 6, 2018, petitioner filed a motion for attorneys’ fees and costs. (ECF
No. 41). A status conference was held to address the issues within the motion for
attorney’s fees, such as missing documents and entries for non-compensable tasks.

1 Because this unpublished decision contains a reasoned explanation for the action in this case, the
undersigned intends to post it on the United States Court of Federal Claims' website, in accordance with
the E-Government Act of 2002. 44 U.S.C. § 3501 note (2012) (Federal Management and Promotion of
Electronic Government Services). In accordance with Vaccine Rule 18(b), petitioner has 14 days to
identify and move to redact medical or other information, the disclosure of which would constitute an
unwarranted invasion of privacy. If, upon review, the undersigned agrees that the identified material fits
within this definition, the undersigned will redact such material from public access.

2
 National Childhood Vaccine Injury Act of 1986, Pub. L. No. 99-660, 100 Stat. 3755. Hereinafter, for
ease of citation, all “§” references to the Vaccine Act will be to the pertinent subparagraph of 42 U.S.C. §
300aa (2012).
Upon bringing several line items to petitioner’s counsel’s attention, petitioner opted to
move to strike the motion for attorney’s fees. On June 8, 2018, petitioner filed her
motion to strike. (ECF No. 42). The undersigned granted the motion. (ECF No. 43).
On June 15, 2018, petitioner refiled her motion for attorney fees and costs. (ECF No.
44). Petitioner requests attorneys’ fees in the amount of $17,367.50 and attorneys’
costs in the amount of $1,842.81. Id. at 1. In compliance with General Order #9,
petitioner filed a signed statement indicating that petitioner incurred no out-of-pocket
expenses. (ECF No. 44-4). Thus, the total amount requested is $19,210.31.

        On June 28, 2018, respondent filed a response to petitioner’s motion. (ECF No.
45). Respondent argues that “[n]either the Vaccine Act nor Vaccine Rule 13
contemplates any role for respondent in the resolution of a request by a petitioner for an
award of attorneys’ fees and costs.” Id. at 1. Respondent adds, however, that he “is
satisfied the statutory requirements for an award of attorneys’ fees and costs are met in
this case.” Id. at 2. Respondent “respectfully recommends that the Chief Special
Master exercise her discretion and determine a reasonable award for attorneys’ fees
and costs.” Id. at 3.

       Petitioner has filed no reply.

        The undersigned has reviewed the billing records submitted with petitioner’s
request, and finds it necessary to reduce the award to reflect rate reductions for
petitioner’s counsel’s hourly rate, administrative time, travel time, block billing and
vague entries.

       I. Legal Standard

         The Vaccine Act permits an award of reasonable attorneys’ fees and costs.
§ 15(e). Counsel must submit fee requests that include contemporaneous and specific
billing records indicating the service performed, the number of hours expended on the
service, and the name of the person performing the service. See Savin v. Sec’y of
Health & Human Servs., 85 Fed. Cl. 313, 316-18 (2008). Counsel should not include in
their fee requests hours that are “excessive, redundant, or otherwise unnecessary.”
Saxton v. Sec’y of Health & Human Servs., 3 F.3d 1517, 1521 (Fed. Cir. 1993) (quoting
Hensley v. Eckerhart, 461 U.S. 424, 434 (1983)). It is “well within the special master’s
discretion to reduce the hours to a number that, in [her] experience and judgment, [is]
reasonable for the work done.” Id. at 1522. Furthermore, the special master may
reduce a fee request sua sponte, apart from objections raised by respondent and
without providing a petitioner notice and opportunity to respond. See Sabella v. Sec’y of
Health & Human Servs., 86 Fed. Cl. 201, 209 (2009). A special master need not
engaged in a line-by-line analysis of petitioner’s fee application when reducing fees.
Broekelschen v. Sec’y of Health & Human Servs., 102 Fed. Cl. 719, 729 (2011).

      The petitioner “bears the burden of establishing the hours expended, the rates
charged, and the expenses incurred.” Wasson v. Sec’y of Health & Human Servs., 24
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Cl. Ct. at 482, 484 (1991). She “should present adequate proof [of the attorneys’ fees
and costs sought] at the time of the submission.” Id. at 484 n.1. Petitioner’s counsel
“should make a good faith effort to exclude from a fee request hours that are excessive,
redundant, or otherwise unnecessary, just as a lawyer in private practice ethically is
obligated to exclude such hours from his fee submission.” Hensley, 461 U.S. at 434.

        II. Attorney Fees

                 A. Billing Rates

       Petitioner requests compensation for attorneys James Brazas at the rate of $225
per hour and for attorney Richard W. Zahn, Jr. at the rate of $425 per hour.3 (ECF No.
44-6). The undersigned finds the requested rates excessive based on their overall legal
experience, the quality of work performed, and their lack of experience in the Vaccine
Program.4 See McCulloch v. Health and Human Services, No. 09–293V, 2015 WL
5634323, at *17 (Fed. Cl. Spec. Mstr. Sept. 1, 2015) (stating the following factors are
paramount in deciding a reasonable forum hourly rate: experience in the Vaccine
Program, overall legal experience, the quality of work performed, and the reputation in
the legal community and community at large). These rates are derived from the OSM
Attorneys’ Forum Hourly Rate Schedules for years 2015 - 2017 available on the U.S.
Court of Federal Claims website at www.cofc.uscourts.gov/node/2914. The
undersigned incorporates by reference all of the explanatory notes contained in these
rate schedules. See also McCulloch, 2015 WL 5634323, at *19.

       Attorney James Brazas was barred in Virginia in June 2014, placing him in the
range of attorneys with less than four years’ experience for work performed throughout
this case. For 2016, the Forum rate range for attorney’s with less than four years’
experience is set to $150 - $225 for work performed in 2016, $153 - $230 for 2017, and
$159 - $238 for 2018. Although Mr. Brazas has requested a rate at the highest end of
this range for 2016, he lacks the practice experience to justify that hourly rate level.
Due to Mr. Brazas’ limited legal experience and inexperience in the Vaccine Program,
the undersigned finds cause to reduce his requested hourly rate for both 2016 and 2017
commensurate with his practice experience. As such, Mr. Brazas is awarded the rate of
$175 an hour for attorney work billed in 2016 and $200 per hour for work performed in
2017. The undersigned awards Mr. Brazas $225 per hour for work performed in 2018,


3The attorney’s hourly rates were not specifically stated in the motion for attorney fees or invoices. The
undersigned was able to conclude the rates billed by these attorneys by dividing the dollar amount billed
by the hours billed by each attorney and paralegal.
4
 This case is the first case for both attorney James Brazas and Richard W. Zahn, Jr. The inexperience of
both Mr. Brazas and Mr. Zahn was reflected throughout the case. Deadlines were consistently missed,
documents were filed incorrectly and multiple status conferences were needed to guide petitioner’s
counsel on procedural issues.

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as requested. This reduces the request for attorney’s fees in the amount of
$732.50.

       Attorney Richard W. Zahn, Jr. states in his affidavit that he has been practicing
law since 1994. (ECF No. 44-2 at 1). This would place Mr. Zahn in the range of
attorneys with 20-30 years’ experience for work performed throughout this case. The
Forum hourly rate range for attorneys with 20-30 years’ experience is set at $350 - $415
for work performed in 2016, $358 - $424 for 2017, and $370 - $439 for 2018. Mr.
Zahn’s requested hourly rate of $425 exceeds the Forum rate for his level of legal
experience in the years 2016 and 2017. Furthermore, Mr. Zahn’s lack of Vaccine
Program experience does not comport with awarding the upper end hourly rate in the
relevant Forum range. As such, the undersigned finds cause to reduce the hourly rates
requested. Mr. Zahn is thus awarded an hourly rate of $362 for work performed in
2016, $379 for 2017, and $400 for 2018. This reduces the request for attorney fees
in the amount of $1,135.10.

       The undersigned also finds it necessary to reduce the rate for paralegal Connie
Kotula. Ms. Kotula is requesting an hourly rate of $145 for all work performed,
throughout the case. Paralegals are held to the same standards as attorneys, and
specific ranges for hourly billing. For 2016, the hourly range was $125 - $145. For 2017
the hourly range was $128 - $148. For 2018, the hourly range is $132 - $153. Due to
Ms. Kotula’s inexperience in the Vaccine Program, the undersigned does find cause to
reduce the hourly rates to the following: $125 an hour for work performed in 2016; $128
an hour for work performed in 2017 and $132 an hour for work performed in 2018.
Therefore, the request for fees shall be reduced by $412.90.

                B. Administrative Time

       It is firmly established that billing for clerical and other secretarial work is not
permitted in the Vaccine Program. Rochester v. United States, 18 Cl.Ct. 379, 387
(1989) (denied an award of fees for time billed by a secretary and found that “[these]
services … should be considered as normal overhead office costs included within the
attorneys’ fees rates”); Mostovoy v. Sec’y of Health & Human Servs., 2016 WL 720969,
*5 (Fed. Cl. Spec. Mstr. Feb. 4, 2016). A total of 11.3 hours of time5 was billed for tasks
that are considered administrative. For example:

        June 9, 2016 (0.20hrs) “Mailed check”
        July 15, 2016 (0.20hrs) “LVM to set meeting with Dr. Marqueen”
        May 1, 2017 (0.10hrs) “Paid invoice for medical records”

5Entries that are considered administrative occurred on the following dates: February 19, 2016; March 1,
2016; April 28, 2016; May 19, 26, 31, 2016; June 8, 9, 2016; July 13, 15, 18, 2016; August 2, 10, 15, 18,
19, 24, 2016; December 19, 2016; February 28, 2017; April 13, 2017; May 1, 8, 9, 2017; June 7, 20, 22,
2017; September 25, 2017; October 4, 2017; November 7, 27, 2017; January 23, 29, 2018; February 13,
16, 19, 2018; March 1, 29, 2018 and April 17, 2018.

                                                    4
          June 20, 2017 (0.20hrs) “Mailed exhibit package to Secretary of Health & Human
          Services”
          February 13, 2018 (0.20hrs) “Received & Scanned Tax Returns”
          March 1, 2018 (0.10hrs) “Mailed Status Report”

(ECF No. 41-5 at 1-2, 4, and 7).

           Thus, the undersigned reduces the request for fees by $1,456.10.6

                  C. Travel Time

       Attorney Richard W. Zahn, Jr, billed 2.0 hours on August 31, 2016 to “Travel to
and meet with Dr. Marquees to discuss case.” (ECF No. 44-6 at 2). In the Vaccine
Program, special masters traditionally have compensated time spent traveling when no
other work was being performed at one-half an attorney’s hourly rate. See Hocraffer v.
Sec’y of Health & Human Servs., No. 99-533V, 2011 WL 3705153, at *24 (Fed. Cl.
Spec. Mstr. July 25, 2011); Rodriguez v. Sec'y of Health & Human Servs., No. 06-559V,
2009 WL 2568468, at *21 (Fed. Cl. Spec. Mstr. Jul. 27, 2009); English v. Sec’y of
Health & Human Servs., No. 01-61V, 2006 WL 3419805, at *12-13 (Fed. Cl. Spec. Mstr.
Nov. 9, 2006). However, special masters should not use this rule as standard practice
but rather “[e]ach case should be assessed on its own merits.” Gruber v. Sec'y of
Health & Human Servs., 91 Fed. Cl. 773, 791 (2010). “Even an automatic 50% award
may be too high for an undocumented claim, given the possibility that an attorney may
use the travel time to work on another matter or not to work at all while traveling.” Id.

       As the travel time and meeting time were blocked together, the undersigned
cannot differentiate how much time was spent on travel and meeting. Therefore, the
entry will be treated as travel time and reduced by 50 percent. The request for
attorney’s fees is reduced by $362.00.7

                  D. Block Billing and Vagueness

       It is well established that an application for fees and costs must sufficiently detail
and explain the time billed so that a special master may determine, from the application
and the case file whether the amount requested is reasonable. Bell v. Sec’y of Health &
Human Services, 18 Cl. Ct. 751, 760 (1989); Rodriguez v. Sec’y of Health & Human
Servs., 06-559V, 2009 WL 2568468 (Fed. Cl. Spec. Mstr. July 27, 2009). Billing
records submitted show multiple entries, including non-compensable and compensable
time, together as one line entry. Due to these entries being blocked it makes it difficult to
determine the amount of time spent on each task. The Vaccine Program guidelines
6This amount consists of 5.6 hours at $125 per hour, 4.50 hours at $128 per hour, 1.10 hours at $132 per
hour and 0.10 hours at $400 per hour.

7   This amount consists of the already reduced rate of $362 x 2 = $724/2 = $362.

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state “Each task should have its own line entry indicating the amount of time spent on
that task. Several tasks lumped together with one time entry frustrates the court’s ability
to assess the reasonableness of the request.” 8

       Examples of these entries include:

       February 18, 2016 (4.50 hrs) “Review case facts, vaccine court guidelines,
       requirements for SIRVA cases”
       May 25, 2016 (1.10 hrs) “Phone call with client, followed up on previous
       requests, requested bills & records, made excel sheet of DOS, received invoice,
       bills & records, requested check”
       August 16, 2016 (0.50 hrs) “Phone call with Dr. Marqueen’s secretary, discussed
       meeting and payment, received fee schedule, requested check”

(ECF No. 44-6 at 1-2).

        An application for fees and costs must sufficiently detail and explain the time
billed so that a special master may determine, from the application and the case file,
whether the amount requested is reasonable. Bell, 18 Cl.Ct. 751 at 760; Rodriguez,
2009 WL 2568468. Petitioners bear the burden of documenting the fees and costs
claimed. Id. at *8. Multiple line entries are vague, such that it is unclear what were tasks
performed. The undersigned has previously decreased an award of attorneys’ fees for
vagueness. Mostovoy, 2016 WL 720969; Barry v. Sec’y of Health and Human Servs.,
12-39V, 2016 WL 6835542 (Fed. Cl. Spec. Mstr. Oct. 25, 2016) (reduced a fee award
by 10 percent due to vague billing entries).

       Examples of these entries include:

       June 7, 2016 (0.20 hrs) “Received records, follow up on previous request”
       August 23, 2016 (0.20 hrs) “Followed up on previous request”, and
       November 8, 2016 (0.30 hrs) “Phone call with client”

(ECF No. 44-6 at 1-3).

       These entries are also duplicated throughout the invoices, including consecutive
line entries of the same task. For instance, three entries between August 28 and
September 6, 2017 are listed as “E-mailed Petitioner to update her on case.” Likewise,
between October 14 and 31, 2017, there are repetitive entries of “Discussed case status
with petitioner.” As the billing records show no additional work performed in between
these consecutive client updates, the entries appear repetitive.

8
 Guidelines for Practice Under the National Vaccine Injury Compensation Program, are available on the
court’s website at http://www.cofc.uscourts.gov/sites/default/files/GUIDELINES-FOR-PRACTICE-
4212016.pdf.

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       For the reasons stated above the undersigned finds it reasonable to reduce the
overall request for attorney’s fees by 5 percent. This results in a reduction in the
amount of $663.45.

        III. Attorney Costs

       Petitioner requests compensation for attorney costs in the amount of $1,842.81.
These costs include medical records, filing fees, travel expenses, expert costs and
postal charges. The undersigned finds the overall request for attorney costs reasonable
and awards the request in full.

        IV. Conclusion

        The amount of the award is computed as follows:

Total Fees and Costs Requested:                                                    $19,210.31

Attorney Fees:

        Total Requested:                                                          $17,367.50
        Less James Brazas Rate Adjustment:                                        ($ 732.50)
        Less Richard W. Zahn, Jr. Rate Adjustment:                                ($1,135.10)
        Less Connie Kotula Rate Adjustment:                                       ($ 412.90)
        Less Administrative Time:                                                 ($1,456.10)
        Less Travel Adjustment:                                                   ($ 362.00)
        Less Vague/Block Billing:                                                 ($ 663.45)
Attorney Costs:

        Total Requested:                                                            $ 1,842.81


        Total Attorney’s Fees and Costs Awarded:                                  $14,448.26



      Accordingly, the undersigned awards the total of $14,448.269 as a lump
sum in the form of a check jointly payable to petitioner and petitioner’s counsel,
James Michael Brazas.

9This amount is intended to cover all legal expenses incurred in this matter. This award encompasses all
charges by the attorney against a client, “advanced costs” as well as fees for legal services rendered.
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        The clerk of the court shall enter judgment in accordance herewith.10

IT IS SO ORDERED.

                                                          s/Nora Beth Dorsey
                                                          Nora Beth Dorsey
                                                          Chief Special Master




Furthermore, § 15(e)(3) prevents an attorney from charging or collecting fees (including costs) that would
be in addition to the amount awarded herein. See generally Beck v. Sec’y of Health & Human Servs.,
924 F.2d 1029 (Fed. Cir.1991).

10Pursuant to Vaccine Rule 11(a), entry of judgment can be expedited by the parties’ joint filing of notice
renouncing the right to seek review.
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