    In the United States Court of Federal Claims
                                   OFFICE OF SPECIAL MASTERS
                                           No. 17-1225V
                                        (not to be published)


    AVA STANSBERRY,
                                                                Chief Special Master Corcoran
                         Petitioner,
    v.                                                          Filed: March 20, 2020


    SECRETARY OF HEALTH AND                                     Special Processing Unit                 (SPU);
    HUMAN SERVICES,                                             Attorney’s Fees and Costs


                         Respondent.


Glen Howard Sturtevant, Jr., Rawls Law Group, Richmond, VA, for Petitioner.

Kimberly Shubert Davey, U.S. Department of Justice, Washington, DC, for Respondent.

                  DECISION GRANTING ATTORNEY’S FEES AND COSTS 1

        On September 11, 2017, Ava Stansberry filed a petition for compensation under
the National Vaccine Injury Compensation Program, 42 U.S.C. §300aa-10, et seq. 2
Petitioner alleged that a tetanus diphtheria acellular pertussis vaccine she received on
November 20, 2014, caused or significantly aggravated an alleged shoulder injury.
(Petition at 1.) On December 3, 2019, a decision was issued awarding compensation to
Petitioner based on the parties’ stipulation. (ECF No. 44).



1  Because this unpublished Decision contains a reasoned explanation for the action in this case, I am
required to post it on the United States Court of Federal Claims' website in accordance with the E-
Government Act of 2002. 44 U.S.C. § 3501 note (2012) (Federal Management and Promotion of Electronic
Government Services). This means the Decision will be available to anyone with access to the
internet. In accordance with Vaccine Rule 18(b), Petitioner has 14 days to identify and move to redact
medical or other information, the disclosure of which would constitute an unwarranted invasion of privacy.
If, upon review, I agree that the identified material fits within this definition, I will redact such material from
public access.

2
  National Childhood Vaccine Injury Act of 1986, Pub. L. No. 99-660, 100 Stat. 3755. Hereinafter, for ease
of citation, all “§” references to the Vaccine Act will be to the pertinent subparagraph of 42 U.S.C. § 300aa
(2012).
       Petitioner has now filed a motion for attorney’s fees and costs, dated January 9,
2020 (ECF No. 49), requesting a total award of $40,342.12 (representing $39,231.40 in
fees and $1,110.72 in costs). In accordance with General Order #9, Petitioner filed a
signed statement indicating that she incurred no out-of-pocket expenses in the
prosecution of this case. (ECF No. 49-3). Respondent reacted to the motion on January
14, 2020, indicating that he is satisfied that the statutory requirements for an award of
attorney’s fees and costs are met in this case, and deferring to my discretion to determine
the amount to be awarded. (ECF No. 50). Petitioner did not file a reply thereafter.

       I have reviewed the billing records submitted with Petitioner’s requests and find a
reduction in the requested amount of fees to be awarded appropriate, for the reason listed
below.

                                       ANALYSIS

        The Vaccine Act permits an award of reasonable attorney’s fees and costs. Section
15(e). Counsel must submit fee requests that include contemporaneous and specific
billing records indicating the service performed, the number of hours expended on the
service, and the name of the person performing the service. See Savin v. Sec’y of Health
& Human Servs., 85 Fed. Cl. 313, 316-18 (2008). Counsel should not include in their fee
requests hours that are “excessive, redundant, or otherwise unnecessary.” Saxton v.
Sec’y of Health & Human Servs., 3 F.3d 1517, 1521 (Fed. Cir. 1993) (quoting Hensley v.
Eckerhart, 461 U.S. 424, 434 (1983)). It is “well within the special master’s discretion to
reduce the hours to a number that, in [her] experience and judgment, [is] reasonable for
the work done.” Saxton, 3 F.3d. at 1522. Furthermore, a special master may reduce a fee
request sua sponte, apart from objections raised by respondent and without providing a
petitioner notice and opportunity to respond. See Sabella v. Sec’y of Health & Human
Servs., 86 Fed. Cl. 201, 209 (2009). A special master need not engage in a line-by-line
analysis of petitioner’s fee application when reducing fees. Broekelschen v. Sec’y of
Health & Human Servs., 102 Fed. Cl. 719, 729 (2011).

       The petitioner “bears the burden of establishing the hours expended, the rates
charged, and the expenses incurred.” Wasson v. Sec’y of Health & Human Servs., 24 Cl.
Ct. at 482, 484 (1991). The Petitioner “should present adequate proof [of the attorney’s
fees and costs sought] at the time of the submission.” Id. at 484 n.1. Petitioner’s counsel
“should make a good faith effort to exclude from a fee request hours that are excessive,
redundant, or otherwise unnecessary, just as a lawyer in private practice ethically is
obligated to exclude such hours from his fee submission.” Hensley, 461 U.S., at 434.

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                                           ATTORNEY FEES

                  A. Hourly Rates

       Petitioner requests the following rates of compensation for the work of her
attorneys: for Ramon Rodriguez, $375.00 per hour for work performed in 2016; for David
Tierney, $254.00 per hour for work performed in 2019; and for Glen Sturtevant, $315 for
work billed in 2017, $326 for work billed in 2018, $326 for work billed in 2019, and $353
for 2020 time. (ECF No. 49-1). Petitioner also requests rates ranging from $140.00 per
hour to $156.00 per hour for paralegal work, depending on the individual paralegal and
the year of the work. (Id).

       The rates requested for Mr. Rodriguez, Mr. Sturtevant and the paralegals are
consistent with what has been previously awarded for their work in the Vaccine Program
for time billed through 2019. Accordingly, no adjustment to the requested rates is
necessary. However, I will make an adjustment for Mr. Tierney’s 2019 rate. The rate
requested exceeds Mr. Tierney’s previously-awarded rate of $215.00 for time billed in
2019. See, e.g., Hernandez v. Sec’y of Health & Human Servs., No. 18-0137V, 2019 WL
5420107 (Fed. Cl. Spec. Mstr. September 20, 2019). I therefore reduce Mr. Tierney’s rate
the previously awarded rate of 2019 to $215.00 per hour. This reduces the fees to be
awarded in the amount of $15.60. 3

        Mr. Sturtevant is requesting the increased rate of $353.00 per hour for his time
billed in 2020. Based on my experience I find the requested increase for time billed in
2020 to be reasonable and award it herein. I also will allow the rate of $163.00 for time
billed by his paralegals.

                  B. Administrative Time

         Upon review of the billing records submitted, it appears that a number of entries
are for tasks considered clerical or administrative. In the Vaccine Program, secretarial
work “should be considered as normal overhead office costs included within the attorney’s
fee rates.” Rochester v. U.S., 18 Cl. Ct. 379, 387 (1989); Dingle v. Sec’y of Health &
Human Servs., No. 08-579V, 2014 WL 630473, at *4 (Fed. Cl. Spec. Mstr. Jan. 24, 2014).
“[B]illing for clerical and other secretarial work is not permitted in the Vaccine Program.”
Mostovoy v. Sec’y of Health & Human Servs, 2016 WL 720969, at *5 (Fed. Cl. Spec. Mstr.
Feb. 4, 2016). A total of 11.90 hours was billed on tasks considered administrative


3   This amount consists of $254 - $215 = $39 x 0.40 hrs = $15.60.
                                                     3
including, receiving and paying invoices, organizing documents and creating and
updating the client file. Examples of these clerical tasks include:

              •   March 3, 2016 (1.0 hrs) “Set up and prepared ICP”;
              •   May 17, 2016 (2.0 hrs) “Organized records from Eskenazi Health”;
              •   August 30, 2016 (0.30 hrs) “Organized/combined records from same”;
              •   July 21, 2017 (3.70 hrs) “Continuation of organizing records from Eskenazi
                  Health”; AND
              •   August 7, 2017 (0.10 hrs) “attention to incoming invoice from same” (0.10
                  hrs) “update payment tracking log.”

(ECF No. 49-1 at 2-3., 6-8). 4

        The request for attorney’s fees will be reduced in the amount of $1,716.90 for all
time considered administrative. 5

                                         ATTORNEY COSTS

      Petitioner requests $1,110.72 in overall costs. (ECF No. 49 at 2). This amount is
comprised of obtaining medical records, postage and the Court’s filing fee. I have
reviewed all of the requested costs and find them to be reasonable and shall award it in
full.

                                             CONCLUSION

       The Vaccine Act permits an award of reasonable attorney’s fees and costs. Section
15(e). Accordingly, I hereby GRANT Petitioner’s Motion for attorney’s fees and costs. I
award a total of $38,609.62 (representing $37,498.90 in attorney’s fees and $1,110.72 in
costs) as a lump sum in the form of a check jointly payable to Petitioner and Petitioner’s
counsel. In the absence of a timely-filed motion for review (see Appendix B to the Rules
of the Court), the Clerk shall enter judgment in accordance with this decision. 6




4   These are merely examples and not an exhaustive list.

5This amount consists of ($140 x 3.40 hrs = $476) + ($145 x 7.30 hrs = $1,058.50) + ($152 x 1.20 hrs =
$182.40) = $1,716.90.
6 Pursuant to Vaccine Rule 11(a), the parties may expedite entry of judgment by filing a joint notice
renouncing their right to seek review.
                                                     4
IT IS SO ORDERED.

                        s/Brian H. Corcoran
                        Brian H. Corcoran
                        Chief Special Master




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