         In the United States Court of Federal Claims
                                  OFFICE OF SPECIAL MASTERS
                                       Filed: January 31, 2020

    * * * * * * * * * * * * *                *  *
    SHANELLE MATTUS-LANG,                    *      No. 15-113V
    as Parent and Legal Representative       *
    of Her Minor Son, D.J.W.,                *
                                             *
              Petitioner,                    *      Special Master Sanders
 v.                                          *
                                             *
 SECRETARY OF HEALTH                         *      Decision; Interim Attorneys’ Fees and
 AND HUMAN SERVICES,                         *      Costs; Reduction of Billable Hours
                                             *
              Respondent.                    *
 * * * * * * * * * * * * * * *
Elizabeth M. Muldowney, Sands Anderson PC, Richmond, VA, for Petitioner.
Camille M. Collett, United States Department of Justice, Washington, D.C., for Respondent.

              DECISION AWARDING INTERIM ATTORNEYS’ FEES AND COSTS1

        On July 12, 2019, Shanelle Mattus-Lang (“Petitioner”) filed a motion for interim attorneys’
fees and costs, requesting $39,254.29 for her counsel, Ms. Elizabeth Muldowney, for work
performed while Ms. Muldowney was employed at the Rawls Law Group. Pet’r’s Mot. Int. Att’ys’
Fees & Costs at 1–2, ECF No. 88 [hereinafter Pet’r’s Mot. for IAFC]. On July 19, 2019,
Respondent filed his response to Petitioner’s motion. Resp’t’s Resp., ECF No. 90. Petitioner did
not file a reply. For the reasons stated below, I will award interim attorneys’ fees and costs for
Petitioner’s counsel at this time.

         I.      Procedural History

       On February 4, 2015, Petitioner filed a petition as parent and legal representative of D.J.W.
pursuant to the National Vaccine Injury Compensation Program (“Program” or “Vaccine
Program”).2 This case was originally assigned to Special Master Dorsey. See Notice of Assign.,

1
  This Decision shall be posted on the United States Court of Federal Claims’ website, in accordance with
the E-Government Act of 2002, 44 U.S.C. § 3501 note (2012) (Federal Management and Promotion of
Electronic Government Services). This means the Decision will be available to anyone with access to
the Internet. In accordance with Vaccine Rule 18(b), a party has 14 days to identify and move to delete
medical or other information that satisfies the criteria in § 300aa-12(d)(4)(B). Further, consistent with the
rule requirement, a motion for redaction must include a proposed redacted decision. If, upon review, I agree
that the identified material fits within the requirements of that provision, such material will be deleted from
public access.
2
  The Program comprises Part 2 of the National Childhood Vaccine Injury Act of 1986, 42 U.S.C. §§
300aa-10 et seq. (hereinafter “Vaccine Act,” “the Act,” or “the Program”).
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ECF No. 4. Over the next three months, Petitioner filed twenty exhibits in support of her
petition. See Notice of Intent to File on CD, ECF No. 5; Pet’r’s Exs. 12–20, ECF Nos. 9-1–9-4,
14-1–14-5. Petitioner filed a statement of completion on May 20, 2015. ECF No. 15.

        On July 22, 2015, Respondent filed a Rule 4(c) report in which he argued that this case
should be dismissed. Resp’t’s Report at 2, ECF No. 18. Thereafter, Petitioner filed an expert
report authored by Yuval Shafrir, M.D., via compact disk on December 29, 2015. See Notice of
Intent to File on CD, ECF No. 28. On June 1, 2016, Respondent filed a responsive expert report
authored by Gregory L. Holmes, M.D. Resp’t’s Ex. A, ECF No. 32-1. Petitioner filed a
supplemental expert report by Dr. Shafrir via compact disk on October 24, 2016. See Notice of
Intent to File on CD, ECF No. 34. Respondent filed a responsive supplemental expert report by
Dr. Holmes on January 30, 2017. Resp’t’s Ex. C, ECF No. 36-1.

         This case was reassigned to me on June 20, 2017. See Not. of Reassign., ECF No. 41. On
August 17, 2017, I scheduled an entitlement hearing for October 4–5, 2018, in San Francisco,
California. ECF No. 45. I held an entitlement hearing with the parties on those dates. See Min.
Entry, docketed Oct. 9, 2018. At the close of the hearing, the parties discussed post-hearing
submissions and agreed that the results of D.J.W.’s developmental evaluation would be filed with
the Court. See Sched. Order at 1, ECF No. 75. I gave Petitioner a deadline of December 17, 2018,
to file said records. Id.

        After rescheduling D.J.W.’s initial appointment, see ECF No. 81 at 1, and D.J.W.
underwent a developmental evaluation on January 10, 2019, see ECF No. 82 at 1. At that
appointment, D.J.W. was referred for additional testing, which Petitioner scheduled for May of
2019. See id. While D.J.W. underwent a final evaluation on May 22, 2019, Petitioner experienced
numerous delays in obtaining records from that visit. See ECF Nos. 86–87, 91, 93, 99 (status
reports detailing Petitioner’s efforts to obtain records from D.J.W.’s additional developmental
evaluations.). Petitioner filed the relevant records in September of 2019. See Pet’r’s Exs. 86–87,
ECF Nos. 95-1, 97-1. In light of the results of D.J.W.’s evaluations, the parties are currently
conducting legal briefing on whether Petitioner’s claim can proceed. See Sched. Order at 1, ECF
No. 100.

       Petitioner filed the present motion for interim attorneys’ fees and costs on July 12,
2019. See Pet’r’s Mot. for IAFC. Respondent filed his response on July 19, 2019. Resp’t’s Resp.,
ECF No. 90. Petitioner did not file a reply. See docket.

       This matter is now ripe for consideration

       II.     Availability of Interim Attorneys’ Fees and Costs

               A. Good Faith and Reasonable Basis

        Under the Vaccine Act, petitioners may recover reasonable attorneys’ fees and costs only
if “the petition was brought in good faith, and there was a reasonable basis for which the petition
was brought.” 42 U.S.C. § 300aa-15(e)(1) (2012). Respondent does not object to Petitioner’s
motion on the basis of good faith or reasonable basis. See Resp’t’s Resp. at 2. Rather, Respondent

                                                2
indicated that he was “leav[ing] it to the Special Master to determine whether the statutory
requirements for an award of attorneys’ fees and costs are met in this case.” Id. After reviewing
Petitioner’s evidence filed to date, I find that Petitioner has met the statutory criteria for an award
of attorneys’ fees and costs.

               B. Justification for an Interim Award

        In Avera, the Federal Circuit stated that a special master may award attorneys’ fees and
costs on an interim basis. Avera v. Sec’y of Health & Human Servs., 515 F.3d 1343, 1352 (Fed.
Cir. 2008). The court noted that such awards “are particularly appropriate in cases where
proceedings are protracted, and costly experts must be retained.” Id. Similarly, the Federal Circuit
held in Shaw that it is proper for a special master to award interim attorneys’ fees “[w]here the
claimant establishes that the cost of litigation has imposed an undue hardship and that there exists
a good faith basis for the claim . . ..” Shaw v. Sec’y of Health & Human Servs., 609 F.3d 1372,
1375 (Fed. Cir. 2010).

        Many cases in the Program are proceeding slower than they have in the past. See Miles v.
Sec’y of Health & Human Servs., No. 12-254V, 2017 WL 4875816 at *5 (Fed. Cl. Spec. Mstr. Oct.
4, 2017) (“[i]t may be months to years before an entitlement ruling is issued”); Abbott v. Sec’y of
Health & Human Servs., No. 14-907V, 2016 WL 4151689, at *4 (Fed. Cl. Spec. Mstr. July 15,
2016) (“The delay in adjudication, to date, is due to a steady increase in the number of petitions
filed each year.”). Petitioner’s case has been pending for almost five years. After the entitlement
hearing in October of 2018, the parties agreed that D.J.W. should undergo further medical testing,
which took over a year to conduct and for Petitioner to file the requisite records with the Court.
See Pet’r’s Ex. 87, ECF No. 97-1; see also ECF Nos. 82, 86–87, 91, 93, 99. The parties are now
engaged in legal briefing regarding the viability Petitioner’s claim. See Sched. Order at 1, ECF
No. 100. A decision may not be issued in this case for another year or longer.

        Meanwhile, Petitioner’s fees and costs have accumulated in the course of prosecuting this
case. Petitioner has submitted numerous exhibits, including two expert reports, in support of her
petition, as well as appearing at a two-day entitlement hearing. See generally Pet’r’s Exs. 1–87;
Min. Entry, docketed Oct. 9, 2018. Petitioner’s counsel has requested almost $40,000 in fees and
costs, and “[i]t cannot be seriously argued that in essence loaning cases thousands of dollars for
years is not a hardship.” Kirk v. Sec’y of Health & Human Servs., No. 08-241V, 2009 WL 775396,
at *2 (Fed. Cl. Spec. Mstr. Mar. 13, 2009). Because of the protracted nature of the proceedings,
the fact that the ultimate resolution of this case may not occur for a significant period, and the
accumulation of fees and costs, I find an award of interim attorneys’ fees and costs reasonable and
appropriate in this case.

       III.    Reasonable Attorneys’ Fees

        Only reasonable attorneys’ fees may be awarded, and it is “well within the special master’s
discretion” to determine the reasonableness of fees. Saxton v. Sec’y of Health & Human Servs., 3
F.3d 1517, 1521 (Fed. Cir. 1993); see also Hines v. Sec’y of Health & Human Servs., 22 Cl. Ct.
750, 753 (1991) (“[T]he reviewing court must grant the special master wide latitude in determining
the reasonableness of both attorneys’ fees and costs.”). In making a determination, applications

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for attorneys’ fees must include contemporaneous and specific billing records that indicate the
work performed and the number of hours spent on said work. See Savin v. Sec’y of Health &
Human Servs., 85 Fed. Cl. 313, 316–18 (2008).

         The Federal Circuit has approved the lodestar formula to determine reasonable attorneys’
fees under the Vaccine Act. Avera, 515 F.3d at 1348. This is a two-step approach. Id. First, a court
determines an “initial estimate . . . by ‘multiplying the number of hours reasonably expended on
the litigation times a reasonable hourly rate.’” Id. at 1347–48 (quoting Blum v. Stenson, 465 U.S.
886, 888 (1984)). Second, the court may make an upward or downward departure from the initial
calculation of the fee award based on specific findings. Id. at 1348.

               A. Reasonable Rates

        Forum rates are used in the lodestar formula, except when the rates in an attorney’s local
area are significantly lower than forum rates. Id. at 1348–49. In a 2015 decision, Special Master
Gowen determined the reasonable forum rate ranges for attorneys with varying years of
experience. See McCulloch v. Sec’y of Health & Human Servs., No. 09-293V, 2015 WL 5634323,
at *18-19 (Fed. Cl. Spec. Mstr. Sept. 1, 2015), mot. for recons. denied, 2015 WL 6181910 (Fed.
Cl. Spec. Mstr. Sept. 1, 2015). When considering whether a requested rate is reasonable, special
masters may consider an attorney’s overall legal experience and experience in the Vaccine
Program, as well as the quality of the work performed. Id. at *17. The McCulloch rates have been
updated for subsequent years and are accessible on the court’s website at http://www.uscfc.us
courts.gov/vaccine-programoffice-special-masters.

                    i. Reasonable Hourly Rates

      Petitioner requests the following hourly rates for the attorneys and paralegals who have
worked on this matter to date:

       Attorneys:

       -   Elizabeth Muldowney:
               o 2014 - $321.00
               o 2015 - $333.00
               o 2016 - $345.00
               o 2017 - $353.00
       -   Ramon Rodriguez III:
               o 2014 - $348.00

       Paralegals:

       -   Lisa Robertson:
               o 2014 - $131.00
               o 2015 - $135.00
               o 2016 - $140.00
       -   Kristy Smith:

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             o 2016 - $140.00
       -   Emily McGurl:
             o 2017: $145.00

       The Court has previously held that Ms. Muldowney and the Rawls Law Group are entitled
to forum rates and the rates requested by Petitioner. See, e.g., Derkach v. Sec’y of Health and
Human Servs., No. 17-1648V, 2019 WL 5095781, at *3 (Fed. Cl. Spec. Mstr. Sept. 16, 2019);
Jones v. Sec’y of Health and human Servs., No. 15-774V, 2017 WL 7691908, at *1–3 (Fed. Cl.
Spec. Mstr. Oct. 10, 2017). I find that the requested rates are reasonable and in line with
McCulloch. Accordingly, no adjustment to the requested rates is required.

               B. Hours Expended

       The second step in Avera is for the court to make an upward or downward modification
based upon specific findings. Avera, 515 F.3d at 1348. As outlined below, I have determined that
a reduction in the number of hours requested is appropriate.

        While clerical and other administrative work is necessary in every case, billing separately
for such work is not permitted in the Vaccine Program. Rochester v. United States, 18 Cl. Ct. 379,
387 (1989) (tasks that were “primarily of a secretarial and clerical nature . . . should be considered
as normal overhead office costs included with the attorneys’ fees rates”). Clerical and
administrative work includes tasks such as making travel arrangements, setting up meetings, and
reviewing invoices. See Mostovoy v. Sec’y of Health & Human Servs., No. 02-10V, 2016 WL
720969, at *5 (Fed. Cl. Spec. Mstr. Feb. 4, 2016). It also includes organizing exhibits, preparing
compact discs, and filing records. Floyd v. Sec’y of Health & Human Servs., No. 13-556V, 2017
WL 1344623, at *5 (Fed. Cl. Spec. Mstr. Mar. 2, 2017); Hoskins v. Sec’y of Health & Human
Servs., No. 15-071V, 2017 WL 3379270, at *3 (Fed. Cl. Spec. Mstr. July 12, 2017); Kerridge v.
Sec’y of Health & Human Servs., No. 15-852V, 2017 WL 4020523, at *3 (Fed. Cl. Spec. Mstr.
July 28, 2017). It is the nature of the tasks performed, not a person’s professional title, which
determines whether the work is legal, paralegal, or clerical in nature. Doe 11 v. Sec’y of Health &
Human Servs., No. XX–XXXV, 2010 WL 529425, at *9 (Fed. Cl. Spec. Mstr. Jan. 29, 2010)
(citing Missouri v. Jenkins, 491 U.S. 274, 288 (1989)).

        The paralegal billing entries contain numerous clerical tasks that are not compensable in
the Vaccine Program. For example, on November 4, 2014, Ms. Robertson billed 2.4 hours for
“[s]eparat[ing] and organiz[ing] records . . . .” Pet’r’s Mot. for IAFC, Attach. 1 at 3, ECF No. 88-
1. Ms. Robertson also billed 1.1 hours on November 18, 2014, for “[s]eparat[ing] and
[o]rganiz[ing] records into specific facilities.” Id. at 4. In addition, Ms. Robertson billed .5 hours
on April 17, 2015, for “[f]ormatt[ing] records as exhibits.” Id. at 10. There are at least ten billing
entries for similar tasks. The firm paralegals also routinely billed to review ECF and USCFC
notifications. See id. (.1-hour entry on 4/17/2015 for “[a]ttention to incoming USCFC
notification”); id. at 18 (.1-hour entry on 2/26/2016 for “[a]ttention to incoming USCFC
notification”). There are at least forty-seven entries for this task. Based on these findings, I will
reduce the total time billed by the paralegals by 30%. This results in a total reduction of $3,276.06.




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                C. Costs

        Similar to attorneys’ fees, a request for reimbursement of costs must be reasonable.
Perreira v. Sec’y of Health & Human Servs., 27 Fed. Cl. 29, 34 (1992). Petitioner requests
$2,181.59 in costs. Pet’r’s Mot. for IAFC, Attach. 2 at 2, ECF No. 88-2. This request includes
costs for obtaining medical records, paying the Court filing fee, Petitioner’s expert’s initial retainer
fee, and postage costs. See generally id. at 3–24. I find these costs reasonable and award them in
full.

        IV.     Conclusion

        In accordance with the Vaccine Act, 42 U.S.C. § 300aa-15(e) (2012), I award Ms.
Muldowney $33,796.64 in interim attorneys’ fees and $2,181.59 in interim costs for her work on
this case while employed by the Rawls Law Group. Accordingly, I award the total of $35,978.23
to be issued in the form of a check payable jointly to Petitioner and Petitioner’s counsel, Ms.
Elizabeth Muldowney.

       In the absence of a motion for review filed pursuant to RCFC Appendix B, the clerk of the
court SHALL ENTER JUDGMENT in accordance with the terms of the above decision.3

        IT IS SO ORDERED.

                                                           s/ Herbrina D. Sanders
                                                           Herbrina D. Sanders
                                                           Special Master




3
  Pursuant to Vaccine Rule 11(a), entry of judgment is expedited by the parties’ joint filing of a notice
renouncing the right to seek review.
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