         In the United States Court of Federal Claims
                                 OFFICE OF SPECIAL MASTERS
                                         No. 15-0053V
                                    Filed: October 22, 2018
                                        UNPUBLISHED


    CRAIG RICHARDSON,

                        Petitioner,
    v.                                                       Special Processing Unit (SPU);
                                                             Attorneys’ Fees and Costs
    SECRETARY OF HEALTH AND
    HUMAN SERVICES,

                       Respondent.


Franklin John Caldwell, Maglio Christopher & Toale, PA, Sarasota, FL, for petitioner.
Camille Michelle Collett, U.S. Department of Justice, Washington, DC, for respondent.

                      DECISION ON ATTORNEYS’ FEES AND COSTS1

Dorsey, Chief Special Master:

      On January 20, 2015, petitioner filed a petition for compensation under the
National Vaccine Injury Compensation Program, 42 U.S.C. §300aa-10, et seq.,2 (the
“Vaccine Act”). Petitioner alleges that he suffered brachial neuritis following a tetanus,
diphtheria, and pertussis (“Tdap”) vaccination on October 9, 2012. Petition at 1. On
May 31, 2018, the undersigned issued a decision awarding compensation to petitioner
based on the parties’ stipulation. (ECF No. 75).

       On September 13, 2018, petitioner filed a motion for attorneys’ fees and costs.
(ECF No. 80.) Petitioner requests attorneys’ fees in the amount of $45,218.80 and
attorneys’ costs in the amount of $18,773.37. Id. at 1. In compliance with General


1 Because this unpublished decision contains a reasoned explanation for the action in this case, the
undersigned intends to post it on the United States Court of Federal Claims' website, in accordance with
the E-Government Act of 2002. 44 U.S.C. § 3501 note (2012) (Federal Management and Promotion of
Electronic Government Services). In accordance with Vaccine Rule 18(b), petitioner has 14 days to
identify and move to redact medical or other information, the disclosure of which would constitute an
unwarranted invasion of privacy. If, upon review, the undersigned agrees that the identified material fits
within this definition, the undersigned will redact such material from public access.

2
 National Childhood Vaccine Injury Act of 1986, Pub. L. No. 99-660, 100 Stat. 3755. Hereinafter, for
ease of citation, all “§” references to the Vaccine Act will be to the pertinent subparagraph of 42 U.S.C. §
300aa (2012).
Order #9, petitioner filed a signed statement indicating that petitioner incurred no out-of-
pocket expenses. Thus, the total amount requested is $63,992.17.3

        Respondent did not file a response.

      The undersigned has reviewed the billing records submitted with petitioner’s
request and finds a reduction in the amount of fees to be awarded appropriate for the
reasons listed below

        I. Legal Standard

         The Vaccine Act permits an award of reasonable attorneys’ fees and costs.
§ 15(e). Counsel must submit fee requests that include contemporaneous and specific
billing records indicating the service performed, the number of hours expended on the
service, and the name of the person performing the service. See Savin v. Sec’y of
Health & Human Servs., 85 Fed. Cl. 313, 316-18 (2008). Counsel should not include in
their fee requests hours that are “excessive, redundant, or otherwise unnecessary.”
Saxton v. Sec’y of Health & Human Servs., 3 F.3d 1517, 1521 (Fed. Cir. 1993) (quoting
Hensley v. Eckerhart, 461 U.S. 424, 434 (1983)). It is “well within the special master’s
discretion to reduce the hours to a number that, in [her] experience and judgment, [is]
reasonable for the work done.” Id. at 1522. Furthermore, the special master may
reduce a fee request sua sponte, apart from objections raised by respondent and
without providing a petitioner notice and opportunity to respond. See Sabella v. Sec’y of
Health & Human Servs., 86 Fed. Cl. 201, 209 (2009). A special master need not
engaged in a line-by-line analysis of petitioner’s fee application when reducing fees.
Broekelschen v. Sec’y of Health & Human Servs., 102 Fed. Cl. 719, 729 (2011).

        The petitioner “bears the burden of establishing the hours expended, the rates
charged, and the expenses incurred.” Wasson v. Sec’y of Health & Human Servs., 24
Cl. Ct. at 482, 484 (1991). She “should present adequate proof [of the attorneys’ fees
and costs sought] at the time of the submission.” Id. at 484 n.1. Petitioner’s counsel
“should make a good faith effort to exclude from a fee request hours that are excessive,
redundant, or otherwise unnecessary, just as a lawyer in private practice ethically is
obligated to exclude such hours from his fee submission.” Hensley, 461 U.S. at 434.

        II. Attorney Fees

                 A. Billing Rates

      Attorney Franklin John Caldwell billed 6.8 hours in 2018 at a rate of $391 per
hour. ECF No. 80-1 at 24. The undersigned shall reduce Mr. Caldwell’s hourly rate to

3Petitioner’s motion inadvertently listed the total request for attorney fees and costs as $67,992.17. ECF
No. 80 at 2. The total of requested attorneys’ fees and costs equals $63,992.17. ($45,218.90 +
$18,773.37 = $63,992.17).
                                                    2
the previously awarded rate of $385 for 2018. See Roetto v. Sec’y of Health & Human
Servs., No. 16-0018V, 2018 WL 3031026, at *2 (Fed. Cl. Spec. Mstr. March 29, 2018)
(setting Mr. Caldwell’s rate for 2018). This results in a reduction of fees in the amount
of $40.80.

                B. Excessive and Duplicative Billing

        The undersigned has previously reduced the fees paid to petitioners due to
excessive and duplicative billing. See Ericzon v. Sec’y of Health & Human Servs., No.
10-103V, 2016 WL 447770 (Fed. Cl. Spec. Mstr. Jan. 15, 2016) (reduced overall fee
award by 10 percent due to excessive and duplicative billing); Raymo v. Sec’y of Health
& Human Servs., No. 11-654V, 2016 WL 7212323 (Fed. Cl. Spec. Mstr. Nov. 2, 2016)
(reduced overall fee award by 20 percent), mot. for rev. denied, 129 Fed. Cl. 691
(2016). The undersigned and other special masters have previously noted the
inefficiency that results when cases are staffed by multiple individuals and have reduced
fees accordingly. See Sabella, 86 Fed. Cl. at 209.

         Billing records show that 15 paralegals worked on this case, with some billing
less than one hour. This resulted in multiple reviews of the same records, orders and
entries of updating the same events in the case file. Mr. Caldwell and the paralegals list
33 entries as reviewing the same court notifications totaling 4.9 hours of time billed.4
Multiple entries also show paralegals reviewing and updating the client file when the
billing records show additional work performed between entries.

                C. Vague Entries

       It is well established that an application for fees and costs must sufficiently detail
and explain the time billed so that a special master may determine, from the application
and the case file whether the amount requested is reasonable. Bell v. Sec’y of Health &
Human Services, 18 Cl. Ct. 751, 760 (1989); Rodriguez v. Sec’y of Health & Human
Servs., 06-559V, 2009 WL 2568468 (Fed. Cl. Spec. Mstr. July 27, 2009). Multiple
paralegals list entries as “Review and respond to correspondence regarding medical
records.” ECF No. 80-1 at 2-3. The entries do not give any explanation of the type of
correspondence reviewed, the facility the correspondence is from, or what it is
regarding.



4 Example of these entries include: December 3, 2014 (0.2 hrs FJC) “Review file for petition readiness” (.2
hrs AER) “Review file to determine completion of records and documents received to date. Update file
notes”, November 3, 2015 (0.1 hrs FJC) “Receipt and review of scheduling order” (.2 hrs BNS) “Receive
and analyze Scheduling Order for action needed”, and October 25, 2016 (0.1 hrs FJC) “Receipt and
review of scheduling order” (0.2 hrs AER) “Receipt and review of Scheduling Order, update case
deadlines and update file accordingly.” ECF No. 80-1 at 3, 10-11 and 14. FJC is attorney Franklin John
Caldwell. AER is paralegal Amanda Ramos. BNS is paralegal Brittany Shalla. These entries are
merely examples and are not exhaustive.
                                                    3
                C. Administrative Time

        Upon review of the billing records submitted, it appears that a number of entries
are for tasks considered clerical or administrative. In the Vaccine Program, secretarial
work “should be considered as normal overhead office costs included within the
attorneys’ fee rates.” Rochester v. U.S., 18 Cl. Ct. 379, 387 (1989); Dingle v. Sec’y of
Health & Human Servs., No. 08-579V, 2014 WL 630473, at *4 (Fed. Cl. Spec. Mstr.
Jan. 24, 2014). “[B]illing for clerical and other secretarial work is not permitted in the
Vaccine Program.” Mostovoy, 2016 WL 720969, at *5 (citing Rochester, 18 Cl. Ct. at
387). A total of 1.7 hours5 was billed by paralegals on tasks considered administrative
including, receiving documents, forwarding correspondence, reviewing and organizing
the client file, and mailing documents.

      For the reasons listed above the undersigned reduces the request for fees by 5
percent. This results in a total reduction in the amount of $2,258.90.

        III.    Attorney Costs

        Petitioner requests a total of $18,773.37 in attorney’s costs which includes
charges for economists, medical records, travel expenses and shipping costs. (ECF No.
80-2 at 1-2). The undersigned notes that the receipt dated as December 21, 2014 listed
as “Payment to US Airways” is for an inflight seat upgrade. The court has previously
denied compensation to petitioners for more “luxurious” methods of travel such as first-
class airfare or business class train fare. See Tetlock v. Sec’t of Health & Human
Servs., No. 10-0056V, 2017 WL 5664257, at *6 (Fed. Cl. Spec. Mstr. Nov. 1, 2017).
This results in a reduction of attorneys’ costs in the amount of $43.00.

        IV.     Conclusion

     Based on the reasonableness of petitioner’s request, the undersigned GRANTS
IN PART petitioner’s motion for attorneys’ fees and costs.

      Accordingly, the undersigned awards the total of $61,649.476 as a lump
sum in the form of a check jointly payable to petitioner and petitioner’s counsel


5 Examples of these entries include: January 14, 2015 (0.3 hrs) “Finalize the Petition and prepare the
package for filing with the Court. Prepare service copy package for service on the Respondent”, March 2,
2015 (0.1 hrs) “Send correspondence to Louth PhysioFirst Centre regarding the request for medical
records”, July 24, 2015 (0.2 hrs) “Organize and prepare medical records and affidavit for filing”, December
28, 2017 (0.1 hrs) “Receipt of confirmation of service of Subpoena upon NCH Healthcare Systems, Inc.
Update case notes accordingly” and July 6, 2018 “Receive and process client’s Entitlement Check.” ECF
No. 80-1 at 3,6,8, 20 and 22. These entries are merely examples and are not exhaustive.

6This amount is intended to cover all legal expenses incurred in this matter. This award encompasses all
charges by the attorney against a client, “advanced costs” as well as fees for legal services rendered.
Furthermore, § 15(e)(3) prevents an attorney from charging or collecting fees (including costs) that would
                                                    4
Franklin John Caldwell. Petitioner requests check be forwarded to Maglio
Christopher & Toale, PA, 1605 Main Street, Suite 710, Sarasota Florida 34236.

        The clerk of the court shall enter judgment in accordance herewith.7

IT IS SO ORDERED.

                                                           s/Nora Beth Dorsey
                                                           Nora Beth Dorsey
                                                           Chief Special Master




be in addition to the amount awarded herein. See generally Beck v. Sec’y of Health & Human Servs.,
924 F.2d 1029 (Fed. Cir.1991).

7 Pursuant to Vaccine Rule 11(a), entry of judgment can be expedited by the parties’ joint filing of notice
renouncing the right to seek review.
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