    In the United States Court of Federal Claims
                                 OFFICE OF SPECIAL MASTERS
                                           No. 16-1540V
                                     Filed: November 20, 2018
                                        Not to be Published

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CORINN McELERNEY,                         *
                                          *
                                          *
             Petitioner,                  *                     Interim attorneys’ fees and costs
                                          *                     decision; reasonable attorneys’ fees
 v.                                       *                     and costs; respondent defers to
                                          *                     Special Master’s discretion
SECRETARY OF HEALTH                       *
AND HUMAN SERVICES,                       *
                                          *
             Respondent.                  *
                                          *
*************************************
Andrew D. Downing, Phoenix, AZ, for petitioner.
Meredith B. Healy, Washington, DC, for respondent.

MILLMAN, Special Master

          DECISION AWARDING INTERIM ATTORNEYS’ FEES AND COSTS1

       On November 17, 2016, petitioners Dena and Patrick McElerney filed a petition under
the National Childhood Vaccine Injury Act, 42 U.S.C. §§ 300aa-10–34 (2012), on behalf of their
minor child, Corinn McElerney, alleging Corinn suffered an adverse reaction after receiving
Gardasil vaccinations on November 21, 2013 and January 23, 2014, and the flu mist vaccination
on October 15, 2014. Pet. Preamble. As of October 23, 2018, Corinn is no longer a minor and
is now the sole petitioner of her claim.


1
  Because this unpublished decision contains a reasoned explanation for the special master’s action in this
case, the special master intends to post this unpublished decision on the United States Court of Federal
Claims’ website, in accordance with the E-Government Act of 2002, 44 U.S.C. § 3501 note (2012)
(Federal Management and Promotion of Electronic Government Services). This means the ruling will
be available to anyone with access to the Internet. Vaccine Rule 18(b) states that all decisions of the
special masters will be made available to the public unless they contain trade secrets or commercial or
financial information that is privileged and confidential, or medical or similar information whose
disclosure would constitute a clearly unwarranted invasion of privacy. When such a decision is filed,
petitioners have 14 days to identify and move to redact such information prior to the document’s
disclosure. If the special master, upon review, agrees that the identified material fits within the banned
categories listed above, the special master shall redact such material from public access.
        On November 3, 2018, petitioner filed a motion for interim attorneys’ fees and costs.
Petitioner requests $62,575.50 in interim attorneys’ fees and $18,697.55 in interim attorneys’
costs, for a total request of $81,273.05. Petitioner requests $747.70 in personal costs.
Contemporaneously, petitioner also filed a motion for interim attorneys’ fees and costs for her
former counsel. Petitioner requests $20,372.70 in interim attorneys’ fees and $525.32 in interim
attorneys’ costs, for a total request of $20,898.02 for her former counsel. Petitioner did not
request personal costs in the motion for interim attorneys’ fees and costs for prior counsel.

        On November 19, 2018, respondent filed a response to petitioner’s motions, deferring to
the undersigned to determine whether petitioner has met the legal standard for interim fees and
costs. Doc 73 at 2; Doc 74 at 2. Respondent did not raise objections to either motion and
respectfully recommends that the undersigned rely on her prior experience and exercise her
discretion to determine a reasonable award for interim attorneys’ fees and costs. Doc 73 at 2-3;
Doc 74 at 2-3.

                                         DISCUSSION

  I.       Entitlement to Fees and Costs Under the Vaccine Act

        The Vaccine Act permits an award of “reasonable attorneys’ fees” and “other costs.”
42 U.S.C. § 300aa-15(e)(1). The Federal Circuit ruled that interim fee awards are permissible
under the Vaccine Act in Avera v. Secretary of Health and Human Services, 515 F.3d 1343,
1352 (Fed. Cir. 2008). The special master has “wide discretion in determining the
reasonableness” of attorneys’ fees and costs. Perreira v. Sec’y of HHS, 27 Fed. Cl. 29, 34
(1992), aff’d, 33 F.3d 1375 (Fed. Cir. 1994); see also Saxton ex rel. Saxton v. Sec’y of HHS, 3
F.3d 1517, 1519 (Fed. Cir. 1993) (“Vaccine program special masters are also entitled to use their
prior experience in reviewing fee applications.”).

 II.       Reasonableness of Interim Attorneys’ Fees

        A “reasonable hourly rate” is defined as the rate “prevailing in the community for similar
services by lawyers of reasonably comparable skill, experience and reputation.” Avera, 515
F.3d 1343, 1348. This rate is based on “the forum rate for the District of Columbia” rather than
“the rate in the geographic area of the practice of petitioner’s attorney.” Rodriguez v. Sec’y of
HHS, 632 F.3d 1381, 1384 (Fed. Cir. 2011) (citing Avera, 515 F. 3d at 1349). For cases in
which forum rates apply, McCulloch provides the framework for determining the appropriate
hourly rate range for attorneys’ fees based upon the attorneys’ experience. See McCulloch
v.Sec’y of HHS, No. 09-293V, 2015 WL 5634323 (Fed. Cl. Spec. Mstr. Sept. 1, 2015).

         Once the applicable hourly rate is determined, it is applied to the “number of hours
reasonably expended on the litigation.” Avera, 515 F.3d at 1348. Counsel should not include
in their fee requests hours that are “excessive, redundant, or otherwise unnecessary.” Saxton v.
Sec’y of HHS, 3 F.3d 1517, 1521 (Fed. Cir. 1993) (quoting Hensley v. Eckerhart, 461 U.S. 424,
434 (1983)). Counsel must submit fee requests that include contemporaneous and specific

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billing entries indicating the task performed, the number of hours expended on the task, and who
performed the task. See Savin v. Sec’y of HHS, 85 Fed. Cl. 313, 316–18 (Fed. Cl. 2008). It is
“well within the special master’s discretion to reduce the hours to a number that, in [her]
experience and judgment, [is] reasonable for the work done.” Id. A special master need not
engage in a line-by-line analysis of petitioner’s fee application when reducing fees.
Broekelschen v. Sec’y of HHS, 102 Fed. Cl. 719, 729 (Fed. Cl. 2011).

       1. Reasonable Hourly Rates

       In her motion for interim attorneys’ fees and costs for her current counsel, petitioner
requests compensation for Mr. Downing at a rate of $350 per hour for time billed in 2016, $375
per hour for 2017, and $385 per hour for 2018. Petitioner also requests compensation for
Courtney Van Cott, attorney, at a rate of $195 per hour for time billed in 2017 and $205 in 2018.
These rates have been evaluated and awarded to Mr. Downing and Ms. Van Cott in other
Vaccine Act cases. Additionally, petitioner requests compensation for Danielle P. Avery,
paralegal, at a rate of $100 for time billed in 2016 and $135 per hour for 2017 and 2018, and
Robert W. Cain, whose job title was unstated, at a rate of $100 for time billed in 2016 and $135
in 2017. The undersigned finds the requested rates reasonable.

        In her motion for interim attorneys’ fees and costs for her prior counsel, petitioner
requests compensation for Sylvia Chin-Caplan, attorney, at a rate of $400 per hour for time
billed in 2015 and 2016, for Christina Ciampolillo, attorney, at a rate of $300 per hour for time
billed in 2015 and 2016, and for Lauren Faga, attorney, at a rate of $265 per hour for time billed
in 2016. These rates have been evaluated and awarded to Ms. Chin-Caplan, Ms. Ciampolillo, and
Ms. Faga in other Vaccine Act cases. Petitioner also requests compensation for a paralegal rate
of $135 per hour for time billed in 2015 and 2016 and for a law clerk rate of $145 per hour for
time billed in 2016. The undersigned finds the requested rates reasonable.

       2. Reduction of Billable Hours

               a. Duplicative Billing

        The undersigned has previously found it reasonable to reduce the fees paid to petitioners
due to duplicative billing and billing for intra-office communication. Soto v. Sec’y of HHS, No.
09-897V, 2011 WL 2269423, at *6 (Fed. Cl. Spec. Mstr. June 7, 2011); Carcamo v. Sec’y of
HHS, No. 97-483V, 2011 WL 2413345, at *7 (Fed. Cl. Spec. Mstr. May 20, 2011). Special
masters have previously noted the inefficiency that results when cases are staffed by multiple
individuals and have reduced fees accordingly. Sabella v. Sec’y of HHS, 86 Fed. Cl. 201, 209
(2009).

                       i. Current Counsel

        After reviewing the billing records, the undersigned finds that counsel included entries
that are duplicative due to both attorneys and paralegals billing for attending the same status
conferences and communicating with each other regarding the same matters. There were
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duplicative billing entries for time billed for attending a status conference on April 3, 2017,
September 21, 2017, October 23, 2017, and March 8, 2018. Further, there were duplicative
billing entries for intra-office meetings to discuss the same matters on May 2, 2017 and May 15,
2017. These duplicative billing entries result in a deduction of $550.00 of the fee award.

                       ii. Former Counsel

    After reviewing the billing records, the undersigned finds that counsel included entries that
are duplicative due to both attorneys and paralegals billing for review of the same notices or
documents and communicating with each other regarding the same matters. For example, both
Ms. Chin-Caplan and her paralegal billed for case meeting on September 8, 2015, December 2,
2015, and December 22, 2015. Also, both Ms. Chin-Caplan and Ms. Ciampolillo billed for case
meeting on July 11, 2016, July 27, 2016, August 9, 2016, August 10, 2016, August 30, 2016, and
September 9, 2018. Lastly, both Ms. Ciampolillo and her paralegal billed for a case meeting
regarding missing records on August 15, 2016. Accordingly, such duplicative billing entries
will be deducted from the fee award, amounting to a deduction of $561.00.

                b. Clerical Tasks

        It is firmly rooted that billing for clerical and other secretarial work is not permitted in the
Vaccine Program. Rochester v. United States, 18 Cl.Ct. 379, 387 (1989) (denied an award of
fees for time billed by a secretary and found that “[these] services … should be considered as
normal overhead office costs included within the attorneys’ fees rates”); Mostovoy v. Sec’y of
HHS, 2016 WL 720969, at *5 (Fed. Cl. Spec. Mstr. Feb. 4, 2016).

                        i. Current Counsel

        Petitioner’s current counsel’s billing records contain multiple entries that are best
characterized as administrative tasks. Throughout the billing invoices, paralegals billed 0.1 to
0.3 hours for tasks such as “scan all records to client file,” “save records to file,” “receive and
review Notice of Assignment/Appearance,” “receive, review, and process Court’s ECF
notification/Order,” “receive and review minute entry following status conference held,” and
“note new deadline; confirm no conflict” after reviewing a one-page court order or scheduling a
conference. Doc 70-1 (entries dated 11/14/16; 11/15/16; 11/16/16; 11/18/16; 11/21/16;
11/29/16; 12/14/16; 12/29/16; 1/17/17; 2/13/17; 2/15/17; 2/16/17; 3/21/17; 3/27/17; 4/3/17;
5/2/17; 6/1/17; 7/3/17; 7/7/17; 7/18/17; 9/18/17; 9/21/17; 10/23/17; 10/24/17; 11/21/17;
12/12/17; 12/14/17; 1/31/18; 2/26/18; 3/7/18; 5/21/18; 8/20/18; 9/12/18). These types of entries
are clerical in nature and do not constitute billable time. Accordingly, such entries warrant a
10% deduction of Ms. Avery’s total billed amount from the fee award, amounting to a further
reduction of $1,035.75.

                       ii. Former Counsel



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        Petitioner’s former counsel’s billing records also contain multiple entries that are best
characterized as administrative tasks. Throughout the billing invoices, paralegals billed 0.2
hours for tasks such as “confirmed receipt of proper records; case file updated.” Doc 71 (entries
dated 3/16/16; 3/21/16; 3/24/16, 3/28/16, 3/30/16, 4/1/16; 4/25/16; 5/5/16; 5/9/16). These types
of entries are clerical in nature and do not constitute billable time. Accordingly, such entries
warrant a 10% deduction of the total amount billed by the paralegals from the fee award,
amounting to a further reduction of $674.10.

III.        Reasonableness of Requested Attorneys’ Costs and Petitioner’s Personal Costs

    Petitioner requests $18,697.55 in attorneys’ interim costs, which includes experts’ fees and
costs incurred thus far by Dr. Mitchell Miglis and Dr. James Wheeler, and $747.70 in petitioner’s
personal costs. Attorneys’ costs must be reasonable. See Perreira v. Sec’y of HHS, 27 Fed. Cl.
29, 34 (Fed. Cl. 1992) (“The conjunction ‘and’ conjoins both ‘attorneys’ fees’ and ‘other costs’
and the word ‘reasonable’ necessarily modifies both. Not only must any request for
reimbursement of attorneys’ fees be reasonable, so also must any request for reimbursement of
costs.”). The undersigned finds petitioner’s attorneys’ costs and personal costs requests
reasonable.

       Petitioner also requests $525.32 for interim attorneys’ costs for her former attorney. The
undersigned also finds that this request is reasonable.

                                           CONCLUSION

        The undersigned finds an award of interim attorneys’ fees and costs appropriate. She also
finds that the majority of the amounts petitioner requests in her applications for interim fees and
costs for both prior and current counsel is reasonable. Therefore, the undersigned GRANTS
petitioner’s two motions for interim attorneys’ fees and costs. Accordingly, the court awards:

        a. $79,687.30, representing interim attorneys’ fees and costs. The award shall be in the
           form of a check made payable jointly to petitioner and the law office of Van Cott &
           Talamante, PLLC, in the amount of $79,687.30;

        b. $747.70, representing petitioner’s personal costs. The award shall be in the form of a
           check made payable to petitioner in the amount of $747.70; and

        c. $19,662.92, representing attorneys’ fees and costs. The award shall be in the form of
           a check made payable jointly to petitioner and the law office of Conway Homer, PC,
           in the amount of $19,662.92.

       In the absence of a motion for review filed pursuant to RCFC Appendix B, the clerk of
the court is directed to enter judgment herewith.2

2
  Pursuant to Vaccine Rule 11(a), entry of judgment can be expedited by each party, either separately or
jointly, filing a notice renouncing the right to seek review.
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IT IS SO ORDERED.


Dated: November 20, 2018       /s/ Laura D. Millman
                               Laura D. Millman
                               Special Master




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