IN THE UNITED STATES DISTRICT COURT
FOR THE DISTRICT OF COLUMBIA

)
COMMITTEE ON THE JUDICIARY, )
UNITED STATES HOUSE )
OF REPRESENTATIVES, )
) Civil Action No. 1:08-cv-00409 (JDB)
Plaintijj', )
)
v. )
) F l L E U
HARRIET MIERS, et al., )
) JAN l 3 2039
) t ,` . t
 § 
STIPULATION AND ORDER

WHEREAS the Court issued an order in the above-captioned proceeding on July 31,
2008;

WHEREAS the order is on appeal in Civil Appeal No. 08-5357 (D.C. Cir.);

WHEREAS presidential records transfer into the legal custody of the Archivist of the
United States at the conclusion of a President’s term of office under the Presidential Records Act
("PRA"), 44 U.S.C. §§ 2201-2207;

WHEREAS the originals of the materials responsive to plaintiff’s subpoenas to the
defendants are presidential materials for the Administration of George W. Bush subject to the
PRA, and accordingly will be boxed, labeled, segregated and sent to the Archivist of the United
States for preservation on or before January 20, 2009;

WHEREAS established litigation deadlines set in Civil Appeal No. 08-5357 (D.C. Cir.)
may require ready access to the materials responsive to plaintiff’ s subpoenas;

WHEREAS the plaintiff seeks to ensure the continuing availability of the materials

responsive to the plaintiff’ s subpoenas beyond the close of the Administration of George W.

-1-

Bush in the event of an ultimate judicial determination that the materials must be produced to the
plaintiff or in the event the incoming President requests access to the materials in order to
conduct the business of his office in connection with this litigation;

WHEREAS the original versions of the subpoenaed materials may ultimately be needed
by the parties to the litigation following the resolution of the pending appeal by the defendants;

AND WHEREAS the volume of materials in this case would not impose an undue burden
upon defendants to create a copy set of the materials responsive to plaintiff’ s subpoenas.

NOW THEREFORE, the parties by their undersigned counsel, hereby stipulate and agree
as follows, and the C0urt so ORDERS:

l. Defendants will create a copy set of all materials responsive to the subpoenas,
including both paper and electronic documents, in hard copy format to be stored, segregated, and
maintained at the White House for use in this litigation until this litigation is finally resolved.

2. The White House will place the originals of these materials in boxes thereafter sealed
and labeled: "Documents Responsive to Congressional Subpoenas in the Matter of Committee
on the Judiciarv v. Harriet Miers CA No. 1:08-cv-00409 (JDB)" and send the boxes to the
Archivist of the United States at a facility operated by the National Archives and Records
Administration in Washington, D.C.

3. The White House shall make provisions to ensure the Archivist maintains the original
set of materials responsive to the subpoenas intact at a facility in Washington, D.C. until this
litigation is finally resolved, under appropriate security and in a manner that will enable ready
access to the materials, if necessary. Attached as Exhibit A are letters between the Archivist and

the Counsel to the President, memorializing this agreement

4. The White House shall make provisions to ensure that, if the original set of materials
responsive to the subpoenas is requested in writing by the incoming Administration in
connection with this litigation, the Archivist shall provide a certified copy of such original
materials upon receipt of the written request as expeditiously as possible. Any such certified
copy of the original materials shall remain in the legal custody of the Archivist and shall be
retumed to the Archivist upon direction of the incoming President, further order of this Court, or
a further stipulation by all of the signatories hereto.

5. The White House shall make provisions to ensure that, if the incoming President or
his designee requests to inspect the original materials in connection with this litigation, the
Archivist shall permit the incoming President or his designee to inspect the original materials at
the NARA facility in Washington, D.C., as expeditiously as possible.

6. Nothing in this Stipulation and Order enlarges or restricts the rights and obligations of
the parties under the PRA.

SO STIPULATED
/s/ Irvin B. Nathan
Irvin B. Nathan
General Counsel
U.S. House of Representatives
On behalf of the Plaintiff
/s/ John R. Tvler
John R. Tyler
Assistant Branch Director
Civil Division, Federal Programs Branch

U.S. Department of Justice
On behalf of Defendants

SO ORDERED

nl f\-\fl aeli/l` /'
Jo`hn D. Bates
United States District Judge

Dated: January _/l, 2009

